Withdrawal from a Course
- Withdrawal without Academic Penalty
Generally, up until the last date to drop a course without receiving a grade, students may remove themselves from courses they do not plan to complete using the University online enrolment system. Deadline dates associated with the term of the course may be found on the Important Dates page of the Office of the University Registrar.
- Withdrawn From Course Option (Late Drop Option)
After the deadline to drop a course without academic penalty has passed a student may drop course(s) in which they are enrolled up until the final day of classes for that term. These drops are subject to the Senate Policy on Withdrawn from Course (W) Option.
In the period between the last day to drop a course without receiving a grade and the final day of classes in a term, undergraduate students are permitted to withdraw from a course with the condition that the course enrolment remains on a student’s transcript, denoted by a "W" in the University’s records and on the student's transcript as the grade decision. No credit value will be retained for the course and no value will be included in the calculation of a student's grade point average (GPA). No refund of tuition fees shall be provided for courses dropped though the late drop option. Courses with this decision recorded will not be considered an attempt in the context of the Senate Policy on Repeating Passed or Failed Courses for Academic Credit.
The late drop option of the Withdrawn from Course Policy does not apply for the following:
- Graduate programs
- JD program
- Practica / internships / co-op or other experiential learning placements
- Exchange / Co-registration courses taken at another institution
If a student uses the late drop option three times they will be contacted about setting up an advising appointment to discuss the issues leading to their growing use of the course withdrawal option.
Students may not withdraw from any course(s) in which a charge of academic dishonesty is being considered against them or in which they have been found guilty of academic dishonesty. Students who are found innocent of a charge of academic dishonesty may continue in the course and may request that someone other than the instructor grade their work. Alternatively students who are found innocent of a charge of academic dishonesty may withdraw from the course(s) in question without academic penalty by informing the Faculty Dean's Office in writing.
- Petition for Withdrawal from a Course
Beyond the above two dates, students may file a petition for late withdrawal from a course. Withdrawn from Course (W) may be granted by a committee in response to that petition. In such cases the course(s) in question remains on a student’s transcript, denoted by a “W” on the student’s transcript as the grade decision. As with courses dropped in this manner by the student, once a petition committee grants this decision, the course will not count towards credit values earned or the grade point average and, it shall not be considered an attempt in the context of the Senate Policy on Repeating Passed or Failed Courses for Academic Credit. Students may not petition for removal of a W on their transcript.
Students who experience severe and prolonged hardship may petition their Faculty for the full removal of a course from their transcript. These hardships include critical illnesses or overwhelming life circumstances which prevented a student from continuing their participation in a course beyond the withdrawal deadline. Students must present clear documentation of these hardships.
Withdrawal from a Session
You are considered officially withdrawn from the academic term or session and from the University after you drop your last course via the registration and enrolment system. Your official student record at the University is then annotated to indicate that you have formally discontinued your studies in a given program and academic term or session.
Discontinuation of studies/non-attendance of courses does not constitute official withdrawal for purposes of regulations and fee adjustments.
Ignorance of the regulations or proof of other activity does not constitute grounds for retroactive withdrawal.
In the case of withdrawal, Student Financial Services will use the date of notification or the date you dropped your courses to compute the amount of fees owing or to be refunded.
Re-admission after Withdrawal
Normally, students who withdraw from a term or session and who wish to attend a subsequent session may request reactivation through the Registrar’s Office. Students who attend another institution without first obtaining a letter of permission, must reapply for admission and supply supporting documentation where necessary. Students who withdraw from their first session at York without having completed any courses, may request reactivation within one academic year. If longer, a student is required to reapply for admission.
Tuition Refunds after Withdrawal
Refunds for withdrawal will be based on the University Refund Table, which is available on the Student Financial Services website (http://sfs.yorku.ca/refunds/tables/).
Note: students may not withdraw from any course(s) in which a charge of academic dishonesty is being considered against them or in which they have been found guilty of academic dishonesty. Students who are found innocent of a charge of academic dishonesty may continue in the course and may request that someone other than the instructor grade their work. Alternatively students who are found innocent of a charge of academic dishonesty may withdraw from the course(s) in question without academic penalty by informing the Faculty Dean’s Office in writing.